Companies House Identity Checks Coming Into Force on 18 November 2025

1. Who Will Need to Verify Their Identity?

A wide range of individuals connected to UK companies and other registered entities will be required to complete identity verification. This includes:

• Company directors
• Trustees of charities registered at Companies House
• Members of Limited Liability Partnerships (LLPs)
• Persons with Significant Control (PSCs)
• Other individuals who file on behalf of companies or interact with the register

Failure to verify identity within the required timeframe could result in penalties or restrictions on acting in the relevant role.

2. Key Dates and Deadlines

From 18 November 2025, identity verification becomes compulsory for:

• Newly appointed directors
• New trustees
• New LLP members
• New PSCs

These individuals must complete IDV as part of the incorporation or appointment process.

In addition, there will be a 12-month transition period for:

• All existing directors
• Existing trustees
• Current LLP members
• Existing PSCs

These individuals must complete their identity verification within this one-year window.

3. Receiving Your Companies House Personal Code

Once an individual successfully verifies their identity, they will be issued with a Companies House personal code. This unique code will:

• Be used in all future interactions with Companies House
• Apply across all roles, directorships and associated companies
• Typically only need to be obtained once per person

This change should simplify future filings and authentication processes.

3. How to Verify Your Identity

There are three approved routes for completing IDV:

• Online via GOV.UK One Login

The fastest and simplest method for most individuals. You will need a valid form of ID, such as a passport or driving licence.
Guidance and access are available here:
https://www.gov.uk/guidance/verify-your-identity-for-companies-house

• In Person at Selected UK Post Offices

This option is available for UK residents who may prefer or require face-to-face verification.
Individuals are encouraged to first check their eligibility using the GOV.UK verification tool.

• Through an Authorised Corporate Service Provider (ACSP)

These are professional firms authorised to complete ID verification on your behalf — often used by businesses already working with accountants, solicitors or company secretarial providers.

• What Businesses and Trustees Should Do Now

Organisations should ensure that all relevant individuals, particularly those in director, trustee, PSC or LLP roles are:

• Aware of the new requirements, and
• Prepared to complete identity verification within the appropriate timeframe.

Taking early action will help avoid delays, non-compliance or penalties once the new system begins.

If you have any questions about the new identity verification rules or wider property related matters, please feel free to get in touch with Simon Robinson of nexa.

Mobile: +44 (0) 7554 236997

Email:    simon.robinson@nexa.law

Web:     www.nexa.law